Wednesday, July 8, 2009


Dealing With Virtual Folders In Windows

Windows Vista / Windows 7, like all versions of Windows before it, relies on a structure of Explorer windows that display all the document files and subfolders stored within it.

The big difference in Windows Vista / windows 7 is the appearance of an entirely new type of folder called a virtual folder that can appear in these windows.

Virtual folders are quite a bit different from the ones you create manually by actually moving and copying particular document files and subfolders into them. Instead, virtual folders are created from some type of search.

Because of this, they can contain files that are not actually stored in the same folder (directory) and their contents are dynamically updated (as you add new files that fit a virtual folder’s search criteria, they automatically appear in that virtual folder).

The best examples of virtual folders are found in the Documents window (opened by clicking the Documents link in the right-hand column of the Start menu). When this window opens, you see a list of Favorite Links in the Navigation pane on the left side of the window that includes links to two virtual folders: Recently Changed and Searches.

Creating Virtual Folders:
A faster way to find a particular file among the gigabytes of data on your PC's various storage media is to create virtual folders that store all the files matching specific search criteria. Windows even updates these folders for you automatically, though in XP you have to perform a new search to add recent files when you return to these folders.
You already use virtual folders all the time. Desktop, My Documents (or Documents in Vista / Windows 7), the Recycle Bin, and many other standard file "locations" in Windows are virtual. The contents of these folders don't depend on the actual physical location of the files. In fact, the WinFS (Windows Future Storage) technology originally intended for use in windows relies completely on virtual folders.

To create a virtual folder in Vista / Windows 7, click Start > enter your search term (click the down arrow to the right of Advanced Search to see more options), and once the search is completed, click Save Search. Read more on How To Use Windows Start Menu Search.
By default, the new virtual folder is placed in the Searches folder under your user ID, along with (Vista / windows 7) 's pre-built virtual folders: Recent Documents, Recent E-mail, Recent Music, Recent Images and Video, Recently Changed, and Shared by Me. You can save the new folder anywhere, but I find it simplest to keep all my virtual folders in one place.

If you click the Recently Changed link, Windows displays the Recently Changed virtual folder containing a listing of all the various files on your computer that you’ve modified during the current day’s work session (including files you’ve created, edited, or copied or moved onto your computer’s hard drive). 

You can then filter this list of folders and files by clicking Organize - Layout - Search Pane to display the Search pane at the top of the Recently Changed window, where you can click the particular type of files you want listed.

Note (in the next screen shot) that the Search pane contains the filtering buttons E-mail, Document, Picture, Music, and Other to the right of the already selected All button. 

If you click the Searches link, Windows displays a number of virtual folders from Attachments through Unread E-mail in the Name column to the immediate right of the Navigation pane. To open the contents of one of these virtual folders such as the Recent E-mail or Unread E-mail, double-click its folder icon.
Note that you can also use the Search pane to filter the contents of any of these virtual folders by selecting the button representing just the kinds of file you want listed.

Relevant Links:
How To Use Windows Start Menu Search.
Creating Your Own Shortcuts In Windows
Removing Icons from the System Tray
Enabling Automatic Logon For Your PC
Make Windows Menu To Load Faster
DIfferent Ways For Sharing Files And Folders In Windows
Updating Third Party Applications In Windows
Windows 7 Beta Users To Shutdown
Stop Bi-Hourly Shutdown Of Windows 7 | Crack Windows 7


About bench3 -

Haja Peer Mohamed H, Software Engineer by profession, Author, Founder and CEO of "bench3" you can connect with me on Twitter , Facebook and also onGoogle+

Subscribe to this Blog via Email :