Wednesday, August 24, 2011

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Restrict Document Access Using Encrypted And Unencrypted Protection In Word 2010

If you want only certain people to be able to open and change a document, you can assign a password to protect the document. Word then requires that the password be entered correctly before the document can be opened and changed.

Word offers two levels of password protection, Unencrypted and Encrypted, and you can use both these options depending upon your need and the level of security you wish to use on your documents.

Unencrypted The document is saved in such a way that only people who know the password can open it, make changes, and save the file. People who don’t know the password can open a read-only version. If they make changes and want to save them, they have to save the document with a different name or in a different location, preserving the original.

Restrict Document Access Using Encrypted And Unencrypted Protection In Word 2010 1

Encrypted The document is saved in such a way that people who do not know the password cannot open it at all.

To require a password to open a document

1. On the Info page of the Backstage view, click the Protect Document button, and then click Encrypt with Password.

2. In the Encrypt Document dialog box, in the Password box, enter the password you want to assign to the document. Then click OK. (Or)

  • In the left pane of the Backstage view, click Save As.
  • At the bottom of the Save As dialog box, click Tools, and then click General Options.
  • In the General Options dialog box, in the Password to open box, enter the password you want to assign to the document. Then click OK.

Instead of setting a password, you can select the Read-Only Recommended check box to cause Word to display a message suggesting that the document be opened as read-only.

4. In the Confirm Password dialog box, in the Reenter password to modify box, enter the password, and then click OK.

5. In the Save As dialog box, click Save. If prompted to do so, click Yes to confirm that
you want to replace the existing file.

To require a password to modify a document

  • In the left pane of the Backstage view, click Save As.
  • At the bottom of the Save As dialog box, click Tools, and then click General Options.
  • In the General Options dialog box, in the Password to modify box, enter the password you want to assign to the document. Then click OK.
  • In the Confirm Password dialog box, in the Reenter password to modify box, enter the password, and then click OK.
  • In the Save As dialog box, click Save. If prompted to do so, click Yes to confirm that you want to replace the existing file.

To remove a password requirement

  • In the left pane of the Backstage view, click Save As.
  • At the bottom of the Save As dialog box, click Tools, and then click General Options.
  • In the General Options dialog box, delete the content of the Password to open or Password to modify box. Then click OK.
  • In the Save As dialog box, click Save. Then click Yes to confirm that you want to replace the existing file.

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Haja Peer Mohamed H, Software Engineer by profession, Author, Founder and CEO of "bench3" you can connect with me on Twitter , Facebook and also onGoogle+

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