Tuesday, October 25, 2011

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Display Or Hide Recently Opened Documents In Microsoft Office Applications

Having your nine most recently used documents on the Office Button menu is handy—but
you may find nine is not nearly enough.

You can increase the number shown up to 50, and you can pin (fasten) particular documents to the menu so that they remain there even if you haven’t used them recently.

To customize the Office Button menu, follow these steps (You can also download this step-by-step instruction video on how to Display Or Hide Recently Opened Documents In Microsoft Office Applications):

1. Click the Office Button, and then click Word Options. Word displays the Word Options dialog box.

Display Or Hide Recently Opened Documents In Microsoft Office Applications_

2. In the left pane, click the Advanced category, and then scroll down to the Display section.

Make the Most of the Office Button Menu

3. In the Show This Number Of Recent Documents box, set the number of documents you want to have on the Office Button menu. You can choose any number between 0 and 50 (inclusive).

Display Or Hide Recently Opened Documents In Microsoft Office Applications

4. Click the OK button. Word closes the Word Options dialog box.

When you increase the number in the Show This Number Of Recent Documents dropdown list, Word doesn’t add the extra files immediately to the list on the Office Button menu, but rather adds them one by one as you open and close files.

This is because Word stores the names only of the specified number of recent files—it doesn’t have a secret store of extra filenames that it can add instantly to the list. So if, for security reasons, you reduce the number to 0, someone can’t increase that number and immediately see which files you’ve been working with. (But they may be able to find that information elsewhere in the Windows operating system.)

To make Word keep a particular document on the Office Button menu, open the menu, and then click the pin next to the file’s name. Word pushes in the pin to indicate that the document is “pinned” in place, and then keeps the file in that place on the list until you unpin it by clicking the pin again.

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About bench3 -

Haja Peer Mohamed H, Software Engineer by profession, Author, Founder and CEO of "bench3" you can connect with me on Twitter , Facebook and also onGoogle+

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