Thursday, March 29, 2012


Steps to Quickly Open Files on Office Applications

When you use Microsoft Office Products, you may find that there is a recent document list with recent documents you have opened. Yes, this will display the last seventeen documents by default. But if you use one document very frequently, you may want to make this document appear in the list . What should you do ? Well, there is a simple method to pin files to the recent documents list.

Just as how you can see in the below screen shot, the fastest way to open a file is to click the Office button and then click the file’s name on the Recent Documents list. This list shows the names of the last several files you opened. By moving the pointer over a name, you can see which folder a file is stored in. Click the pin next to a name to make the name remain on the list even if it isn’t one of the last several files you opened (click the pin a second time to “unpin” a name).

Steps to Quickly Open Files on Office Applications

I have taken PowerPoint for example, but you can use these on any of the Office 2007 and 2010 Applications

To make more (or fewer) than nine filenames appear on the Recent Documents list, click the Office button and choose Options. In the Options dialog box, click the Advanced category. Then scroll to the Display section and enter a number in the Show This Number of Recent Documents text box.

Here are other Quick Tips for opening files:

✦ In Windows Explorer or My Computer: Locate the file in one of these file-management programs and double-click its name. You can click the Start button and choose My Documents to open Windows Explorer to the My Documents folder.

✦ Shortcut icon: Create a shortcut icon to a file and place the icon on the Windows desktop. In Windows Explorer or the Open dialog box, rightclick the file’s name and choose Send To➪Desktop (Create Shortcut).

To quickly open the file, double-click its shortcut icon on the desktop.


About bench3 -

Haja Peer Mohamed H, Software Engineer by profession, Author, Founder and CEO of "bench3" you can connect with me on Twitter , Facebook and also onGoogle+

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